Vacancy for Clerk to the Trustees of Carters Trust
Norwich-based charity Carters Trust is looking to employ a Clerk to the Trustees to assist in the administration of the Trust, the maintenance of financial records, compliance with Charities Acts and other legal obligations, and correspondence with potential beneficiaries.
Carters Trust dates from 1696, when John Carter made provision in his will for the benefit of his “poor kindred”. The poor kindred were to take a share in the income from the letting of a farm in the parishes of Ormesby, Scratby, and Caister. In the last century, some of the land was taken for a bypass, and the farmhouse was sold. More recently, land was sold for a housing development, and the proceeds invested. The Trust’s income has increased substantially. This together with the effect of the pandemic has changed the nature of the management of the Trust, its record keeping, and the scope of its activities.
The “Roll of Kindred” stands at a little over 150, with members in Australia and Canada. Grants are currently given to about thirty beneficiaries.
The Trustees, currently four in number, although new Trustees are being sought, come from a variety of backgrounds, and receive only a token payment for their work.
The role of the clerk, which is a new position, will be to assist the Trustees in the administration of the Trust, the maintenance of financial records, compliance with Charities Acts and other legal obligations, and correspondence with potential beneficiaries.
Hours are flexible and by negotiation. Initially, there will be time required to bring the records of the Trust up to date. Financial accounting uses Excel, and there is a simple Access database of beneficiaries, which is in need of improvement to simplify communications with the kindred. We are looking to set up a website to aid communication with members of the kindred.
The job should be capable of being carried out through home working, and during the pandemic meetings have mostly been via Zoom. However, when possible, the Trustees would like to resume face to face meetings. Our administrative office is at Community Action Norwich, on Martineau Lane, Norwich, where storage would be provided. The clerk would be expected to attend meetings.
Salary will be agreed by discussion, and based on past experience and abilities.
The successful candidate should meet the following criteria:
To possess the ability to organise their work and to liaise with Trustees with respect to meetings and record keeping.
To have the necessary skills for communicating effectively with the members of the kindred and with trustees, to take minutes and record decisions.
To have confidence in using IT, particularly Microsoft Office applications, and the ability to assist the Trustees in developing the use of IT by the Trust.
To have experience in financial management and record keeping, and to be able to prepare draft accounts for the Independent Examiners.
Applicants should submit a letter of application detailing how they would be able to assist the Trustees given the criteria set out above, together with a CV, and the name of two referees (who would be contacted only in the event of a successful application), to firstname.lastname@example.org to whom queries can also be addressed.